CHAPTER 3
FINANCE AND TAXATION
| 3.01 | Preparation of Tax Roll and Tax Receipts |
| 3.02 | Fiscal Year |
| 3.03 | Budget |
| 3.04 | Changes in Budget |
| 3.05 | Village Funds to be Spent in Accordance With Appropriations |
| 3.06 | Disbursements from Local Treasury |
| 3.07 | Public Depositories |
| 3.08 | Letting of Contracts |
| 3.09 | Duplicate Treasurer's Bond |
| 3.10 | Temporary Investment of Funds Not Immediately Needed |
| 3.11 | Special Assessments |
| 3.12 | Charge to Benefiting Owners for Professional Fees |
3.01 PREPARATION OF TAX ROLL AND TAX RECEIPTS.
(1) AGGREGATE TAX STATED ON ROLL. Pursuant to §70.65(2), Wis. Stats., the Clerk shall, in computing the tax roll, insert only the aggregate amount of State, county, school, vocational district and local taxes in a single column on the roll opposite the parcel or tract of land against which the tax is levied or, in the case of personal property, in a single column opposite the name of the person against whom the tax is levied.
(2) TAX RECEIPTS. Pursuant to §74.19, Wis. Stats., the Clerk shall enter in each receipt for the payment of taxes the name of the person paying the taxes, if that person is not the owner of the property taxed, the date of payment and the aggregate amount of taxes paid.
3.02 FISCAL YEAR.
The calendar year shall be the fiscal year.
3.03 BUDGET.
(1) DEPARTMENTAL ESTIMATES. Annually, when requested by the Finance Committee, each officer, department and committee shall file with the Village Clerk an itemized statement of disbursements made to carry out the powers and duties of such officer, department or committee during the preceding fiscal year; a detailed statement of the receipts and disbursements on account of any special fund under the supervision of such officer, department or committee during such year and of the conditions and management of such fund; and detailed estimates of the same matters for the current and ensuing fiscal years. Such statements, which shall be designated as "Departmental Estimates," shall be presented in the form prescribed by the Village Clerk, such form to be as nearly uniform as possible for the main division of all departments.
(2) PREPARATION OF PROPOSED BUDGET.
(a) Finance Committee to Prepare. The Finance Committee shall prepare and submit to the Board a proposed budget presenting a financial plan for conducting the affairs of the Village for the ensuing fiscal year.
(b) Information Required. The budget shall include the following information:
1. The expense of conducting each department and activity of the Village for the ensuing fiscal year and corresponding items for the current year and last preceding fiscal year, with reasons for increase and decrease recommended as compared with appropriations for the current year.
2. An itemization of all anticipated income of the Village from sources other than general property taxes and bonds issued, with a statement comparing the amounts received by the Village from each of the same or similar sources for the last preceding and current fiscal year.
3. All existing indebtedness to the Village, including the amount of interest payable and principal to be redeemed on any outstanding general obligation bonds of the Village and any estimated deficiency in the sinking fund of any such bonds during the ensuing fiscal year.
4. An estimate of the amount of money to be raised from general property taxes which, with income from other sources, will be necessary to meet the proposed expenditures.
5. Such other information as may be required by the Board and by State law.
(c) Copies Required. The Village shall provide a reasonable number of copies of the budget thus prepared for distribution to citizens.
(3) HEARING. The Finance Committee shall submit to the Board at the time the annual budget is submitted the draft of an appropriation ordinance providing for the expenditures proposed for the ensuing fiscal year. Upon submission of the proposed appropriation ordinance to the Board, it shall be deemed to have been regularly introduced therein. The Village Board shall hold a public hearing on the budget and the proposed appropriation ordinance as required by law. Following the public hearing, the proposed appropriation ordinance may be changed or amended and shall take the same course in the Board as other ordinances.
3.04 CHANGES IN BUDGET.
The amount of the tax to be levied or certified and the amounts of the various appropriations and the purposes thereof, shall not be changed after approval of the budget except by a 2/3 vote of all the members of the Village Board. Notice of such change shall be given by publication within 15 days thereafter.
3.05 VILLAGE FUNDS TO BE SPENT IN ACCORDANCE WITH APPROPRIATIONS.
No money shall be drawn from the treasury of the Village, nor shall any obligation for the expenditure of money be incurred, except in pursuance of the annual appropriation in the adopted budget or when changed as authorized by §3.04. At the close of each fiscal year, any unencumbered balance of an appropriation shall revert to the general fund and shall be subject to reappropriation; but appropriations may be made by the Board, to be paid out of the income of the current year, in furtherance of improvements or other objects or works which will not be completed within such year, and any such appropriation shall continue in force until the purpose for which it was made has either been accomplished or abandoned.
3.06 DISBURSEMENTS FROM LOCAL TREASURY.
(1) Disbursements from the Village treasury shall be by order check. No such check shall be released to the payee nor shall such be valid, unless signed by the Clerk and countersigned by the Village President. In lieu of personal signatures, there may be affixed on such order check the facsimile signatures of such persons adopted by them and approved by the Village Board, but the use of such facsimile signature shall not relieve any such official from any liability to which he is otherwise subject, including the unauthorized use thereof.
(2) Except as provided in sub. (3), all disbursements shall be made by the Village Clerk after the preparation of a written order, provided that proper vouchers have been filed.
(3) Whenever any committee, commission or board of the Village is vested with the exclusive control and management of a fund, including the audit and approval of payments therefrom, independently of the Village Board, such payments shall be made by order checks issued by the Village Clerk upon the filing with him of certified bills, vouchers or schedules signed by the proper officers of such committee, commission or board, giving the name of the claimant and the amount and nature of each payment.
(4) Withdrawal or disbursement of moneys deposited in a public depository by a treasurer other than the official Village Clerk shall be by check signed by the person or persons designated by written authorization of the Village Board. Any public depository shall be fully warranted and protected in making payments in accordance with the latest authorization on file therewith.
(5) The Village Clerk shall not issue any order in excess of funds available or appropriated for the purposes for which such order is drawn, unless authorized by a resolution adopted by the affirmative vote of a 2/3 majority of all members of the Village Board.
3.07 PUBLIC DEPOSITORIES.
(1) The Village Board shall designate the public depository or depositories within this State within which Village funds shall be deposited and, when money is deposited in such depository in the name of the Village, the Clerk and bondsman shall not be liable for such losses as are defined by State law. The interest arising therefrom shall be paid into the Village treasury.
(2) The Palmyra State Bank shall be the depository for all Village funds and the Village President, Clerk, Treasurer and deputy treasurer may sign on behalf of the Village all necessary checks and other withdrawal orders of Village funds.
3.08 LETTING OF CONTRACTS.
As a complete alternative to the requirements established by §§61.54 and 61.55, Wis. Stats., §62.15, Wis. Stats., shall apply to Village contracts. The authority vested in the Board of Public Works by §62.15 shall be exercised by the Village Board, or as delegated by the Village Board.
3.09 DUPLICATE TREASURER'S BOND.
(1) ELIMINATED. The Village elects not to give the bond on the Village Treasurer provided for by §70.67(1), Wis. Stats.
(2) VILLAGE LIABLE FOR DEFAULT OF TREASURER. Pursuant to §70.67(2), Wis. Stats., the Village shall pay, if the Treasurer fails to do so, all State and county taxes required by law to be paid by such Treasurer to the county treasurer.
3.10 TEMPORARY INVESTMENT OF FUNDS NOT IMMEDIATELY NEEDED.